This privacy policy describes the Royal Danish House’s processing of personal information and the rights of registered persons in connection with outreach activities and the Royal Danish House’s website.

The Royal Danish House’s meetings, arrangements, guest lists, etc.
Purposes
The Royal Danish House processes personal information for planning and implementation of official arrangements, distribution of decorations, conferral of royal orders of chivalry, medals of merit, medals of reward and grants, and administration of funding applications.

The Royal Danish House also processes personal information for other purposes, for example to comply with existing laws and attend to the Royal Danish House’s legitimate interests.

Categories of registered persons
The Royal Danish House processes personal information about a large number of persons in various contexts, including, for example, candidates for and recipients of decorations and royal orders of chivalry, visitors to the website, grant applicants, guests attending arrangements, and contact persons with public authorities and organizations the Royal Danish House is in contact with and continuously collaborates with as a part of its activities.

Categories of personal information
The personal information we process includes, for example, honorary titles, occupational designations, decorations, first names and surnames, residential addresses and, in certain cases, personal identification numbers, work addresses, e-mail addresses and telephone numbers as well as contact with the Royal Danish House about diverse events, orders, etc.  

Publication and sharing of personal information
For banquets, large arrangements and receptions, names of guests will often be published on the Royal Danish House’s website. For the awarding of all decorations, the names of the recipients of the orders will be published on the Royal Danish House’s website and shared with the media. In case there are persons who do not want their names to appear on these official lists, they are asked to inform the Royal Danish House.

At arrangements in the Royal Danish House, photos and videos will often be taken, and these can be published on the Royal Danish House’s digital platforms. If you do not wish to be included in these photos/videos, we must kindly ask you to make the photographer aware of this. 

If you have questions or comments about the Royal Danish House’s use of photos/video recordings, you can write to the Royal Danish House’s Communications Department at the following e-mail address: kom@kongehuset.dk.

In certain cases, the Royal Danish House will be obliged to share the information with other public authorities. This can be, for example, the ministries in Denmark and other parts of the executive as part of security measures.

Personal information is not shared with third parties with reference to marketing or similar purposes.

Legal basis for processing
We process personal information on the basis of the following:

• Consent, cf. article 6, sec. 1, point (a) of the General Data Protection Regulation and § 6 of the data protection regulation.
• Processing is necessary to comply with a legal obligation, cf. article 6, sec. 1, point (c) of the General Data Protection Regulation and § 6 of the data protection regulation.
• Processing is necessary for the sake of carrying out a task that is in the society’s interest or that falls under the official exercise of public authority, article 6, sec. 1, point (e) of the General Data Protection Regulation and § 6 of the data protection regulation.
• Processing is necessary so that the Royal Danish House or a third party can pursue a legitimate interest, unless the registered person’s interests or fundamental rights or constitutional rights requiring protection of personal information take precedence, cf. article 6, sec. 1, point (e) of the General Data Protection Regulation and § 6 of the data protection regulation. The Royal Danish House has legitimate interests in attending to the purposes stated above.

Information and purposes
During visits on the Royal Danish House’s website, www.kongehuset.dk, information that identifies a distinct person or company is collected only if the visitor provides this information. However, we collect and register IP addresses and activity on the website by the use of cookies. Cookies are digital information files the website stores on your hard disk.

Consent to cookies
By use of the website, you give consent to the use of cookies for statistical purposes with reference to creating an overview of how many visitors there are on the website and which parts of the website are visited. As a user, you have the opportunity to click “No thanks to cookies for statistics” if you do not want the information to be collected.

Voluntary disclosure
When we collect personal information about registered persons, it is voluntary for them to provide the information. Failure to provide the information may result in our inability to carry out the purposes briefly described above.

Sources
The collection of information can take place in several ways. Individuals can provide the information of their own accord, or it can come from the company or organization the individual is affiliated with, or it can come by way of an inquiry to other public authorities.

How long do we store personal information?
The Royal Danish House only stores and processes personal information as long as it is necessary in relation to the set purpose for the processing and for documentation and historical purposes.

In some areas, a more-specific statutory time limit is set for how long personal information can be stored.

Data processors
The Royal Danish House uses data processors to host and assist with the operation of IT and security.

Rights of registered persons
As a registered person, you have some rights in relation to the processing of personal information.

As a starting point, you have the following rights:

• Right to request knowledge of, correction of or deletion of personal information.
• Right to object to the processing of personal information and to have limits put on the processing of personal information.
• If the processing of personal information is based on consent, you have the right to withdraw consent at any time. Withdrawal will not have significance for the lawfulness of the processing carried out before the withdrawal of the consent. 
• Right to receive the personal information you yourself have provided in a structured, commonly used and machine-readable format (data portability). 
• There are, however, regulatory conditions and exceptions connected with these rights.

Right to object
As a registered person, you have the right to object to processing of personal information, for which the legal basis is article 6, sec. 1, point (e) or (f), including profiling based on these provisions. Afterwards, the Royal Danish House may no longer process the personal information unless the Royal Danish House demonstrates strong, legitimate reasons for the processing that take precedence over the registered person’s interests, rights or constitutional rights, or the processing is necessary so that legal claims can be established, argued or defended.

TV surveillance
There is ordinarily TV surveillance of the entrance areas to the Royal Palaces and the palace squares and courtyards as a part of the security measures. TV surveillance is monitored by the Agency for Culture and Palaces. Questions concerning TV surveillance must therefore be directed to that agency.

Contact information
The Royal Danish House is the data controller for processing of personal information. The contact information is the following:

The Department of the Lord Chamberlain
Personnel Office
Det Gule Palæ
Amaliegade 18
1256 Copenhagen C

E-mail: persondata@kongehuset.dk

Questions
If you have questions, you can also make an inquiry to the Danish Data Protection Agency. You can find the Danish Data Protection Agency’s contact information at www.datatilsynet.dk.